Privacy Policy

Last updated: 28.06.2026

This Privacy Policy explains how English with Evie collects, uses, and protects the personal information of visitors to this website and students who book lessons with me. I am committed to handling your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data Controller: English with Evie
Contact: hello@englishwithevie.com
Website: www.englishwithevie.com

As an individual sole trader, I am not required to register with the Information Commissioner's Office (ICO) unless my processing activities require it. If you have concerns about how I handle your data, you have the right to contact the ICO at ico.org.uk.

1. What Information I Collect

Depending on how you interact with this website, I may collect the following personal information:

• Contact enquiries: Your name, email address, and any information you choose to include in your message when using the contact form.

• Booking information: Your name, email address, and scheduling preferences when you book a lesson through Calendly.

• Payment information: If you pay for lessons, your payment is processed by Stripe or PayPal via Calendly. I do not directly receive or store your card or banking details.

• Communications: Records of any emails or messages exchanged between us.

• Technical data: Your IP address, browser type, and pages visited, which may be collected automatically by my website platform or analytics tools (see Section 5).

I do not knowingly collect personal data from children under 13. If a student is under 18, I ask that a parent or guardian makes contact and handles bookings on their behalf.

2. Why I Collect Your Information (Legal Basis)

Under UK GDPR, I must have a lawful basis for processing your personal data. I rely on the following:

• Contract performance: To book and deliver English lessons you have requested, process your booking, and communicate relevant lesson details.

• Legitimate interests: To respond to your contact enquiries and manage the day-to-day running of my teaching business.

• Legal obligation: To retain certain financial records as required by HMRC (typically 6 years).

• Consent: Where you have opted in to receive updates or marketing from me (you may withdraw this at any time).

3. How I Use Your Information

I use your personal information only for the following purposes:

• Responding to your enquiries and messages

• Scheduling and confirming lesson bookings

• Sending lesson reminders or relevant course materials

• Processing or recording payments

• Improving the quality of my teaching services

• Meeting legal and financial record-keeping obligations

I will never sell your personal data to third parties or use it for purposes unrelated to my teaching services without your explicit consent.

4. Third-Party Services

I use the following third-party platforms to run my business. Each has its own privacy policy and acts as a data processor on my behalf:

• Acuity Scheduling – Used for booking lessons. Acuity collects your name, email, and scheduling data. See their privacy policy at https://help.acuityscheduling.com/hc/en-us/articles/16726357347981-Data-privacy-and-Acuity-Scheduling

• Stripe – Payment processing via Acuity. See their privacy policy at stripe.com/gb/privacy.

• Gmail – Used to communicate with students.

These providers are based in or transfer data to countries outside the UK. Where this occurs, I ensure appropriate safeguards are in place (such as Standard Contractual Clauses or adequacy decisions) as required by UK GDPR.

5. Cookies and Analytics

This website may use cookies — small text files stored on your device — and analytics tools to understand how visitors use the site. This may include tools provided automatically by my website platform, Squarespace.

Cookies may be used for:

• Essential site functionality

• Analysing visitor behaviour (e.g. pages visited, time spent)

I use Google Analytics to monitor website traffic. This tool uses cookies and may transfer data to Google's servers in the US. You can opt out via Google's opt-out tool.

You can control or disable cookies through your browser settings. Please note that disabling cookies may affect some website functionality.

6. How Long I Keep Your Data

• Contact enquiries: Up to 12 months, or until the matter is resolved

• Booking and lesson records: Up to 3 years after our last interaction

• Financial records: 6 years, as required by HMRC

• Marketing consent records: Until you withdraw consent

Once data is no longer needed, I will securely delete or anonymise it.

7. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

• Right of access – You can request a copy of the personal data I hold about you.

• Right to rectification – You can ask me to correct inaccurate or incomplete data.

• Right to erasure – You can ask me to delete your data, subject to legal obligations.

• Right to restrict processing – You can ask me to limit how I use your data in certain circumstances.

• Right to data portability – You can request your data in a structured, commonly used format.

• Right to object – You can object to processing based on legitimate interests or for direct marketing.

• Right to withdraw consent – Where processing is based on consent, you can withdraw it at any time.

To exercise any of these rights, please contact me at englishwitheviebusiness@gmail.com— I will respond within one month. There is no charge for making a request.

If you are unhappy with how I have handled your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):
Website: ico.org.uk
Helpline: 0303 123 1113

8. Data Security

I take reasonable steps to protect your personal information from unauthorised access, loss, or misuse. This includes using secure, reputable third-party platforms and limiting access to your data to myself only. However, no method of internet transmission is 100% secure, and I cannot guarantee absolute security.

9. Links to Other Websites

This website may contain links to external websites (such as Calendly). I am not responsible for the privacy practices of those sites and encourage you to read their privacy policies.

10. Changes to This Policy

I may update this Privacy Policy from time to time to reflect changes in my practices or legal requirements. The "last updated" date at the top of this page will be revised accordingly. Continued use of this website after any changes constitutes your acceptance of the updated policy.

11. Contact

If you have any questions about this Privacy Policy or how I handle your data, please get in touch:

English with Evie
Email: hello@englishwithevie.com